Freedom of Information

Public Authority	Project Green
Description of the department/directorate/entity’s structure	Project Green’s general structure is as follows: Executive Committee & Senior Leadership Team • Chief Executive Officer • Chief Operations Officer • Chief Officer – Procurement and Contracts • Chief Officer – Corporate Strategy and Transformation • Chief Officer – Technology • Chief Officer – People and Culture • Chief Officer – Finance • Chief Officer – Parks Management • Head of CEO’s Office Management Team • CEO’s Office • People and Culture • Finance • Technology • Procurement and Contracts • Project Design • Project Implementation • Project Support • Project Management • Project Performance and Governance • Quality, Research and Development • Parks Management and Servicing • Communications Further details about the Agency’s structure may be found here.
Description of the department/directorate/entity’s functions and responsibilities	Project Green is committed to a better quality of life for the people of Malta and Gozo through the creation, maintenance and regeneration of parks, gardens, and other sustainable green open spaces. The Agency has been entrusted to ensure that everyone enjoys green recreational spaces a short walk from home, wherever they live. Further details about the Agency may be found here.
General description of the categories of documents the department/directorate/entity holds (including exempt documents)	Project Green holds various categories of documents necessary for the execution of its statutory functions including: Administrative and operational records (including correspondence, reports, project files, and inspection forms) Human resources and recruitment documentation (such as employees’ records, training and performance documentation, and related correspondence) Procurement and financial records (including tenders, contracts for services, works and supplies, purchase orders, invoices, budgets, and financial statements) Project and environmental management documentation (covering planning, implementation, monitoring, and reporting of projects, including data on EU-funded initiatives) Policy, procedure, and governance manuals (including internal control manuals, policies, and regulatory guidance documents) Note: Some of the information listed above is exempt from disclosure under the Freedom of Information Act (Cap. 496)
Description of all manuals and similar types of documents which contain policies, principles, rules or guidelines in accordance with which decisions or recommendations are made in respect of members of the public (including bodies corporate and employees of the public authority in their personal capacity)	Whenever the need arises, Project Green adheres and refers to the Government’s main guidelines and regulations, which may include but are not limited to: Public Procurement Regulations Public Service Management Code Public Service/Public Sector-related circulars Other relevant documents and directives
Statement of the information that needs to be available to members of the public who wish to obtain access to official documents from the public authority, which statement shall include particulars of the officer or officers to whom requests for such access should be sent	FOI Requests may be submitted by e-mail to foi.pg@projectgreen.mt or through the FOI Portal’s online request form via e-ID.
Details of Internal Complaints Procedure	An applicant whose request for information is refused, or who is otherwise not satisfied with the information provided, its format or the extension of the deadline for the submission of the notification indicating whether a request would be met or not, may address complaint to Project Green. The complaint should be addressed to the Agency’s FOI Officer, who shall bring the complaint to the attention of the officer responsible. The officer responsible shall reply to the applicant within 10 working days from the receipt of the complaint. The applicant may appeal the decision or address a complaint to the Information and Data Protection Commissioner in accordance with the Freedom of Information Act (Cap. 496 of the Laws of Malta). The officer responsible shall inform the applicant of the decision taken with respect to his or her complaint, and in the event of confirmation of a decision not to release the pertinent information, shall explain the reasons thereof. Whenever the applicant’s complaint is related to the format of the information provided or to an extension of the deadline for the submission of the notification indicating whether a requests would be met or not by the Agency, and the original decision is upheld, the applicant shall be given an explanation as to why his or her complaint cannot be positively addressed. An applicant may also make use of the Internal Complaints Procedure to report failure to meet deadlines or to send notifications. In those cases where the request for information can be met but has not been met with the deadlines specified by the Act, the officer responsible shall waive any applicable fees for the submission of information.
Other Information	Working hours for the general public shall be set to Monday to Friday between 9am and 3pm for FOI requests and relative payments. Payments can be made in cash (at Project Green, Avenue 77, Triq in-Negozju, Zone 3, Central Business District, Birkirkara CBD3010) or by cheque made payable to Project Green and mailed to the FOI Officer and/or the Finance Department.
Public Authority Contact Details	Project Green Avenue 77, Triq in-Negozju, Zone 3, Central Business District, Birkirkara CBD3010, Malta Website: https://projectgreen.mt Email: info.pg@projectgreen.mt

Search in Website

Project Green